Are you struggling to make the most out of your in-person meetings? You’re not alone. With most of us accustomed to using video conferencing for colleague and customer meetings, meeting in person can be challenging. But fear not, because we’ve got some key insights to help you succeed in any business gathering.
Here are 7 Steps To Productive In-Person Meetings:
1. Dress the part: When you’re meeting clients or prospects, it’s essential to dress the part. While video conferencing has made us a bit lazy about our appearance, in-person meetings require more attention to attire and personal presentation. A business suit is usually the way to go, but make sure it’s well-tailored. Not every meeting requires a suit, so ensure you have smart casual dress options for the less formal attire your customers may expect.
2. Arrive prepared and on time: Being prepared with all the necessary information and arriving on time will help ensure that meetings stay on schedule, eliminating the need to wait for late attendees or address any issues that could have been handled before arrival. Being on time and prepared will save time and energy for all the meeting participants and make the most of their time.
3. Stay focused on relevant topics: Meetings can quickly drift away from the topic of discussion if everyone is not mindful. To ensure productive meetings, stay focused on the agenda item up for discussion and resist the urge to go off on tangents or unrelated topics. Also, be respectful of other points of view while politely stating your opinion firmly and succinctly.
4. Stick to a time limit: There’s nothing worse than a meeting that drags on and on. Set a strict start and end time and fit your presentation within this timeframe. This will keep you speaking concisely and hold your audience’s attention, making your proposal more likely to succeed.
5. Only invite essential attendees: Business meetings can easily become crowded, making them less productive. To help your next big business meeting succeed, only invite vital members whose job is essential to your proposal or project. That way, you can hone in on the colleagues most likely to support your business endeavors and be more capable of helping you.
6. Make connections between meeting content and long-term goals: Make clear connections between the discussed content and how it contributes to and aligns with the business’s long-term goals. Seeing how everything fits into the bigger picture will help you stay engaged, motivated, and productive during meetings.
7. Don’t forget to follow up: Following up on any action points relevant to progressing tasks and projects is just as important as the meeting itself. Make sure you tick off any follow-up actions promptly so that the meeting can be included as worthwhile.
Investing in a little extra preparation and organization can make all the difference in ensuring that your in-person meetings are productive and beneficial. Don’t shy away from meeting in person, as they can be more rewarding than virtual meetings. After all, humans are naturally gregarious!